Charlotte Small School Council Meeting
May 8th 2025
Attendance: Brittany Sands, Trisha Clough, Miranda Cameron, Allison Casey, Shelby Shortneck, Dawn Sinclair, Taylor Liivam, Jackie Heide
Call to order time: 6:31
Previous Meeting - March 2025 meeting
The meeting minutes are always available for viewing in a binder at the office. They are also posted on our school website.
Trustee Report- See Below: - Penni also reported that the Condor Community center is having a grand opening of the ball diamonds on May 10th. All are welcome to join.
Principal Report - Cheryl is away on a leave of absence but Jackie, the vice principal reports that everything has been running very smoothly in her absence. Thank you to the parents for the fundraising and supporting the school. Staff are very grateful for our involved parent programs such as hot lunch, parent council and other volunteering done by parents and community members.
Old Business:
- Outdoor classroom Update- Up on the bidding site for about ¾ weeks. Last week we held a site tour for any of the companies that were interested in bidding and potentially could come out and ask questions. There was an addendum then added to the bidding site that allowed all the questions and answers to be displayed. Once the bidding comes to an end we will get to go through the bids and just because you came in at the lowest does not mean you will get the project. May 15-30 will hopefully be a start date and be done for June 30, 2025.
New Business:
- Outdoor classroom Update- The division now requires a fence to be placed around the entire Outdoor classroom. The fence will be locked during the winter months. The division reasoning is that the fence will protect the classroom from vandalism and also from injury if snow is on the ground. They are not going to provide money for snow removal services either and think the fence will solve that issue. The division has also now asked for an additional $40000 of funds to be placed in a division account for any maintenance costs for the life of the structure. These funds are above the build cost and WRSD suggested the funding could come from the School Generated funds (SGF) acct or from our Parent Council. SGF are funds generated from field trip overpayment, concessions run by the school and any excess generated within the school and not from the yearly budget. In an earlier meeting with chairperson Shelby, Cheryl proposed that SGF would cover $20000 and requested that PC cover the remaining $20000 in $4000 increments over the next 5+ years until the total $40000 was raised. Upon discussion with Parent Council members we decided it was not in the best interest of our council to provide any money towards the $40000. We feel it is not a fair use of our funds when all of our dollars are parent funds and directly from fundraising efforts from our parents and staff. They are intended to support extracurricular activities such as swimming lessons, ski trips, year end field trips and classroom extra and programs. We feel its not a fair use of dollars for the money to just sit in a division account and not be able to be utilized. We took a vote with all members present and it was unanimous in the decision. Parent council will not give any funds to WRSD for the maintenance account of the outdoor classroom. The Parent council is also against the fence around the Outdoor classroom. We discussed that other sites in our division do not have a fence requirement. Sylvan lakes outdoor classrooms also do not have fences. We discussed that it does not feel like a community project if the fence is there to keep the community out. We have decided to write a letter on behalf of Parent Council advocating for the removal of the fencing around the outdoor classroom. We also discussed the use of SGF for the Division maintenance fund. Concerns were discussed on depleting the total amount of funds (which Cheryl reported in an earlier meeting to be at $36000) we want to make sure the school does not run into an issue where the funds would be limited. Jackie informed the present Council members that there would still be leftover funds. She also stated that she believes the funds are coming from a pool of money set aside for capital projects from the amalgamation of the corridor schools and using $20000 will not completely deplete the SGF account. She will look into the amounts and relay the information to our council. Parents also suggested that the money given to division should go into a trust account and any interest earned should come back to Charlotte Small.
- ASCA - still informative and attending the agm was very helpful and worth the time. Out of 1500 school councils only 120 councils were in attendance. Motions made and agenda topics covered will be available at the office. More parents polls and input before the next asca agm. A great way for parents to advocate on behalf of their school.
- Inclusive playground - No volunteers to look for grants as of yet. May need to do this internally. We will keep this item on future agendas and come September we will hopefully find some willing parents to help.
- Bussing update - Parents met with the division to discuss bussing concerns. Question have been answered and changes are being made. Attached to the trustee report are the questions/answers. A statement will be made by the Parent Council summing up our response and work done on behalf of parents regarding bussing issues in the coming weeks. Thanks to Taylor and Kayleigh for handling the bussing committee.
- Umbrella Meeting - went well, shared successful fundraisers in other school, budget priorities and jordan's principle funding, bussing concerns were addressed and positive feedback on getting drivers first aid training. Foundational statements revised and input taken from school councils.
- Condor Ball diamond grand opening - a member of PC to be involved. Unfortunately all are busy that weekend but we thank the Condor Community Center for their wonderful community contribution to our school grounds.
- Possible dopamine presentation - Dopamine presentation on the science beyond dopamine and where our brains seek it. How to help with creating a better dopamine cycle. We are open to having Shelley Anderson present this program possibly in oct. We could pair it with a FRN kids night. The ASCA grant would be used for this. Discuss in Sept.
- Alien Inline was discussed. Parents would like to look into the cost again and possibly bring it back for students. October is a good time to try this. Gather quotes for Sept meeting and discuss options. Ideas for art and drama presentations could be looked at also.
Upcoming Meeting Dates- AGM is Sept.
Trustee Report
Corridor Bussing Concerns
The Board heard from parent representatives regarding their bussing concerns including, communication, Routes, Transfer Busses and Safety. The Board will be compiling answers and reasoning for their school councils to share with their community.
Attached is the Corridor bussing questions and answers from division.
First Student Transportation Issues
First Student joined the board and discussed some of the transportation issues, and how they are addressing staffing, bus safety, compliance and communication.
Trustee Activities
Trustees shared the highlights from their parent council, and committee meetings. WRSD will be hosting their next Zone 4 ASBA meeting in April.
Umbrella School Council Meetings, CASS Presentation, Titans of Trade Event, Numeracy - Foundational Math and Pedagogy Professional Learning, Elementary Curriculum Cohort Days, SIVA Workshop Summary, Indigenous Education, Capital Projects.
Adjournment Time: 8:16