Charlotte Small School/Parent Council

Located at Charlotte Small Elementary School

School Council Meeting March 14 2024  6:30

Called to order time:  6:33 pm

Attendance: Kayleigh Rempel, Shelby Shortneck, Miranda Cameron, Jackie Heide, Cheryl Kalev, Penni Lougheed, Brenda Lewis, Jodeen Swan

Approval of last meeting minutes. 

Trustee Report- Attached to the meeting minutes. March 15th trustee report

Chair update- None at this time.

Principal Report- March 15th report

Teacher Report- Looking into deciding what to do for field trips. Pre-k- Grade 2 looking at going to the St. Alberts Children Festival.

Old Business: none

New Business:  

1.  Parent Survey- Grade 4 Parents. We were considered a large school this year with our two classrooms. Looking at making our own school wide survey for Pre-k -Grade 6 parents so we can have a broader idea on what parents are looking for. Looking at doing some option classes for our Grades 4-6 and asking on ideas/ parents or community members that could potentially teach some of those.  Going to add a question about communication with the parents and how they would like to receive information. Also ask how parents would like to get involved with the school.
2. Digital Citizenship-April- We did have some issues with some students posting online about others so we decided to create a school wide mission for the safety of students at grade appropriate learning for technology.
3. Mental Health Week-May- Kind of like last year with the cloud watching and such.
4. Track meet date change- Thursday, May 23
5. Gary Hiney- Seeing eye dog/persons with disabilities- Explaining to children about how to support people with disabilities. Open to parents as well. 
6. Crystal Clark-Open to having parents involved in her sessions. 

Adjourned at 7:03 pm

For the month of January (only) the Parent & School council meetings will be held separately. 

Parent Council Jan 18/24 @ 6:30pm

School Council Jan 29/24 right before the whole school assembly @ 11:30am. 

School Council meeting minutes will always be posted here, on our Charlotte Small Elementary School website. To view the Parent Council meeting minutes please come to the office and you are welcome to view paper copies there. 

For the month of January (only) the Parent & School council meetings will be held separately. 

Parent Council Jan 18/24 @ 6:30pm

School Council Jan 29/24 right before the whole school assembly @ 11:30am.  

School Council meeting minutes will always be posted here, on our Charlotte Small Elementary School website. To view the Parent Council meeting minutes please come to the office and you are welcome to view paper copies there. 

November 14 School Council

Goals: School Council is a group whose purpose is to advise the principal and the school board on matters relating to the school. It functions to work together with the school to enhance student learning. The School Council is based on premises of mutual understanding, relationships, trust and clear communication.  

Call to order time: 6:32 pm

Attendance: Dawn Sinclair, Nancy Lublinkhof, Allison Casey, Shelby Shortneck, Janneke Steegink, Kayleigh Rempel, Brittany Sands, Miranda Cameron, Taylor Liivam, Penny Lougheed, Cheryl Kalev, Jackie Heide, Jodeen Swan, Bernadette Britton

Approval of last meeting Minutes: Brittany motions to approve Kayleigh seconds all in favor

Trustee Report- Umbrella meetings for both the north and south. In October she did a tour of the school. The kids seem happy. Had a chance to meet with the minister of education and spent 2 hrs with him. Board meeting in Drayton Valley. Best practice was asked of the school councils. ASCA presented. They did give some ideas for the $500. EA allocation was shown how they do that. Transportation was discussed. For the hot lunch program we should have one person that has a food handling permit. Our fourth new school should be open by christmas. Breton has been approved for modernization. ASCA has a website that offers lots of different programs. 

Chair Update- 

Principal Report-Mrs. Carson and Mrs. Lewis are both out on medical leave of absence.  Ms. Hannah and Miss Jarvie are the replacement teachers.   Mrs. Jones is on maternity leave.  Ms. Shawna and Ms. Shortneck have been hired on as educational assistants.  

Teacher’s Report-Great volleyball tournament that we won!! Great Halloween festivities. 

Old/New Business-tabled until next meeting

Next meeting: January 29th after assembly

Adjournment time: 6:55 pm.

School Council October 18, 2023 Location: 6:30
Goals: School Council is a group whose purpose is to advise the principal and the school board
on matters relating to the school. It functions to work together with the school to enhance
student learning. The School Council is based on premises of mutual understanding,
relationships, trust and clear communication.
Call to order- 6:38 pm
Attendance - Dawn Sinclair, Brenda Lewis, Samantha Smith, Miranda Cameron, Kayleigh
Rempel, Brittany Sands, Shelby Shortneck, Allison Casey, Nancy Lublinkhof, Cheryl Kalev,
Jackie Heide, Janneke Steegink
1. Approval of Last meeting minutes from September 14 Meeting
2. Trustee’s Report- will be attached to the minutes Trustee Report
3. Chair Update- WRSD umbrella meeting is November 13, 2023 with registration for by
October 30. Supper at 5:30. Our school received $500 from the government last year.
We are allowed to use it for parent involvement and engagement . We also have another
$500 for this school year. If anyone has any ideas please let us know. Not allowed to be
used for food or prizes. December 2023 for the 1st $500. Discussed using it for some
sort of mental health. Looking to book something for November/December.
4. Principals' Report-Annual Results Report Summary See link Principal report
5. Teacher’s Report - September is always a rough month trying to get all our testing done
for the government. Halloween is one of the things we are really looking forward to.
6. Old Business
a. Photo company initial feedback- Memory books may not be an option this year.
We are trying to get a hold of them but we have not been able to yet. The cost
this year was higher too. The background was not changeable either. If we do
decide to switch we will need to know in the spring. The photographer was
fantastic himself though. It was suggested we do a spring survey to decide if we
stay with the new one or switch back.

7. New Business:
a. Apparel Order- It was suggested to maybe have an ordering station set up at
Penny Carnival. Decide on what exactly we would like. Shelby will discuss it with
Michelle.
b. Alberta School Council Engagement Grant ideas - Idea to engage parent body.
Funds of $500 are provided by gov but must be used within guidelines or given
back. Reporting need to be done for the funds and given to wrsd.

October - Combination meeting Oct. 19th 630
November - Combination meeting Nov 14th 630
January - School council 29th following assembly. (Parent council meeting will be Jan 19th)

March - Combination meeting - march 21st
May - Combination meeting May 9th

Adjournment: 7:28 pm

Annual General Meeting School Council September 14, 2023 6:30

Format of meetings

1.  Introductions:
2. Annual General Meeting School Council (On School Matters) 
3. Condor School Parent Advisory Committee Meeting (the Fundraising Society)

Charlotte Small School Council Annual General Meeting

Goals: School Council is a group whose purpose is to advise the principal and the school board on matters relating to the school.  It functions to work together with the school to enhance student learning. The School Council is based on premises of  mutual understanding, relationships, trust and clear communication. 

Guiding Principles:

1. Concise, timely meetings with clear agenda
2. Agenda items submitted to the School Council chair or principal at least 24 hours prior to meeting time.
3. Chairperson ensures every person wishing to speak is given the opportunity; one person speaking at a time. 
4. Motions must be formally recorded with who made a motion, seconder and record of vote results
5. Notes can be anecdotal summary of discussion unless motion is made
6. Operating Procedures -

Call to order at 6:30

Attendance - Cheryl Kalev, Jackie Heide, Burnie Britton,Brenda Lewis Brittany Sands, Shelby Shortneck, Allison Casey, Samantha Smith, Jodeen Swan, Marissa Nixon, Dawn Sinclair, Nancy Lublinkhof, Miranda Cameron, Kayleigh Rempel, Ashley Perepelkin, Amy WIggins, Jessie Edwards

1. Approval of Last meeting minutes
2. Trustee’s Report- See Attached link Trustee Report
3. Community Report - Rink and ball diamond repairs and updates have been completed. Sea cans have also been repainted. Shale work will happen next year. Community fundraisers are planned for the year.
4. Principals' Report-Caretaking, Indigenous Day -activities are planned for students and staff. Volunteers are welcome to join Tuesday the 27th. Start Up - fantastic start up this year.  Staff Update - additions of Mr. Whitecotton and some new EA’s, class Size -,donation - Little house of hope has donated $2500 towards a school nutrition program., pre-k - excited about the program and so far it is going very well. , after school program -  once licensing is approved can accept 24 kids. Right now they can only accept 6 kids. 
5. Teacher’s Report -  Great start to 2023 year so far.
6. New Business: 

1. Current Executive
1. Chairperson- Shelby Shortneck
2. Vice-chairperson - 
3. Treasurer-Brittany Sands
4. Secretary-Taylor Liivam
5. Communications Officer -Leah Casey
6. Events/ Volunteer Officer -Allison Casey

2023 New Executive

1. Chairperson- Shelby Shortneck
2. Vice-chairperson - Allison Casey
3. Treasurer-Brittany Sands
4. Secretary- Kaleigh Rempel
5. Communications Officer - Leah Casey
6. Events/ Volunteer Officer - Allison Casey

2023 New executive directors have accepted the positions above. Samantha Smith motion to accept the new executive directors listed above for the 2023-2024 school term and Ashley Perepelkin seconds. All in favour. 

Meeting Schedule - Thoughts on splitting meetings - Try a school meeting after assemblies. Parents are interested in the school side of meetings and would like it to be accessible to all parents. January we will try a split meeting schedule and see what the outcome is. 

Setting the Year's Meeting Schedule 

(Last year:  October , November,January,March, May

October - Combination meeting Oct. 19th 630

November - Combination meeting Nov 2nd 630

January - School council 29th following assembly. (Parent council meeting will be Jan 19th)

March - Combination meeting - march 21st

May - Combination meeting MAy 9th

Bussing questions -North kids get here later and are having trouble not having that downtime. School and teacher direction is helping kids make those connections and forming friendships.Seating arrangements change monthly and children move in different groups each day.  Staff are not loving the split dismissal and arrival times but are working with the kids to ensure they have productive days.  Things are starting to settle into a good routine. Any bussing concerns should be taken to WRSD directly and to our Trustee Penni Lougheed. School dismissal and sign out process concerns. Sign out will be streamlined with the office to help all parents. If your child needs to be dismissed please make sure you contact their teacher, bus driver and sign them out at the office. 

Adjournment: 7:54pm

Charlotte Small School Council Regular Meeting

May 11th 6:30pm

Location: Grade 6 Room
Meeting Link; meet.google.com/cko-rzpi-jue
Time: 6:30
Attendance: Shelby Shortneck, Jackie Heide, Cheryl Kalev, Penni Lougheed, Taylor Liivam, Brittany
Sands, Leah Casey, Dawn Sinclair
Approval of Last meeting minutes:March 9 School Council and PAC minutes
Trustee’s report - See Attached Trustee Report
Teacher’s Report - No teachers report this meeting.
Principal's Report May 11 2023
Special Events this year
Grade 4, 5,6-Junior Achievement Programs-financial literacy
Dare to Care Anti-bullying program-Lesson Plans and special virtual classes for anti-bullying week
Joe Social Media-digital citizenship
Telus World of Science-Earth, Wind, Water, and Fire. Our Science in Motion (SIM) team will take your
school through a four day discovery with daily demos and classroom challenges. All classes enjoyed
these presentations.
Grade 3 Red Deer Polytechnic presentation
Indigenous Teachings this Year
1 Moccasin Activity
2. Eagle Story with Elder Glen-Shared story of an eagle and the importance of the values of kindness,
caring and love
3, Winter Solstice-making Ornaments
4. Grade 1-4 The Giving Tree: The retelling of a traditional metis story
5. Grades 5-6 Metis sash and finger weaving lesson
6. Several Staff and two parents attended Indigenous Conference April 12. All staff have been working
through U of A Indigenous Course for an hour or two each PD day
Upcoming Special Event
Motivation Magic-May 23
June 8 Metis Story and Jigging
June 21 Indigenous Day
*Pre-K program has been approved-2 full days a week Tuesday/Thursdays

Chair report - Bussing - Board will look into route changes and safety concerns regarding bussing.
Changes may be implemented in the new school year.
Umbrella Meeting is coming up on May 16th
PATS- Looked into differing dates- due to written tests vs online tests. Earlier dates for online tests on, but
decided by school division. PAT test dates are determined by Alberta Education. This year the test dates
were set for after our school year has ended. Other divisions in our province have different test dates;
however those dates are only for online testing.
Old Business:
1. After School Care-Boys and Girls Club of Red Deer
- Looking into after school care, but may not be enough interest for before school.
- Drop ins are dependent on the worker to child ratio.
2. Pictures-Leah
- Life touch - Lots of packages, regular photography, plus rewards programs. Child safety
cards are available, if a child goes missing, authorities can be provided with a picture. 26
for lowest package price, can opt in to contracts. A individual class photo can be
purchased
- Kids Photo from Calgary - no cost to school, solely based on what parents buy. Packages
start at 18 and goes up to 99
- Local photographers offer digital packages or prints. But a PIXIT account would be
needed to manage the photos by the parent council.

New Business:
1. Budget/staff numbers for next year 2023/2024
- $10 per child funded for field trips
- More EA’s
- Trying to keep down split classes
2. Summer projects
a. Sound system/video display
- Will be installed
b. Bulletin boards
c. Bleachers
d. Outdoor Seating
Meeting adjournment time - 7:20pm
Next meeting- Set date for Annual General Meeting September 2023 - Date set for Spet. 14th 2023

New Business:
Last Hot dog day May __
Hot lunch for track and fields: Last year, items were donated, This years T&F concession should also be
covered by donations. Need to know where T&F is being held to set up concession

March 9th School Council Charlotte Small
Location: Grade 6 Room
Time: 6:30
Attendance: Allison Casey, Shelby Shortneck, Kailegh rempel, Taylor Liivam, Brittany Sands, Alex Pattison, Mellissa
Pittendriegh, Tracy Carson, Cheryl Kalev, Jackie Heide, Jodeen Swan, Alesha Makenzie
Approval of Last meeting minutes: January 19, 2023 minutes Approved by Allison Casey.
Trustee’s report - See Attached.Trustee Report Questions about the new corridor bus changes were asked and
addressed to Penni. Concerns regarding the bus routes and time changes were voiced. Penni will take concerns to
WRSD and the director of transportation. A suggestion was made that the parent council ask for a division meeting
with Brad Volkman, the director of transportation and a rep from prairie bus lines. Update for parents regarding the
meeting will be available on the parents page.
Principal’s report - See Attached Principal Report
Teacher’s Report - Thank you to the Parent Council for swimming, shelving and water bottle prizes for archery.
Basketball tournament went well! SKi trip coming up! 3 and 6 food presentations were fun to watch.
Chair report - Division Deloitte survey results. Posted on the parents page. Will also be addressed by division at the
upcoming umbrella council meeting on May 16th. All are welcome to attend. Will be in person with registration this
year, Contact Shelby if interested in attending. ASCA is having their annual conference if anyone is interested in
attending please contact shelby.
Condor Community Center - Condor Community- Lots happening willow weaving classes just completed. There was
a survey circulated and the results of that are in and will be discussed at our next meeting. Amber Misner is looking at
doing a musical at the hall and there will be handbells starting up as well as drop in guitar. Just looking at dates for
those. Playgroup is meeting on Tuesdays and we have 2 news joint coordinators - Miranda Cameron and Adrielle
Chenard. The Seniors Group is also going strong with personal care days and weekly lunch on Tuesdays and Coffee
on Thursdays. We have several weddings booked for this summer as well - hopefully the construction will be done.
Old Business:
1. Report card Plan-(year end print, sample, communication, feedback) - Moving report cards to digital over
power school. Parents have asked for a tutorial video on how to use the power school portals. Info can be
found on the school website.
2. Parent night for book fair - March 22nd parents welcome to come and shop. Wish list for parents to
purchase for classrooms. Notify parents if the book fair is cash or debit so they can be prepared.
New Business:
1. School Instructional time/ staff assignable time- adjusted bell times - nothing has been changed officially
regarding start times due to bussing issues being worked on. Limited on time that teachers can actually
teach. If buses continue to arrive late then times may change. Work in progress. Communication discussion
on how to best reach parents. Several apps are currently used to send info to parents. School Messenger is
our biggest app that sends info to parents. Each teacher can use a separate app to send info to parents
specific to their own classroom. Some apps used are google classroom and seesaw. Questions as to why
info is not consolidated into one app. Answer - Teacher preference/ age of students. Some apps are better
suited for different forms of communication. Also division wide use is suggested for apps like Powerschool.
Overall, Parents like the amount of communication coming from the school. Less is not required in this case.
Each parent can choose what apps to subscribe to and how to receive notifications/ info from the school.

2. Before/After School Care - not started yet. The Red Deer Boys and Girls club is gathering interest but needs
more response. Will send out another survey in April.
3. Possible Pre-K - Trying to start this up at our school. Leah Odenski from WRSD is trying to start this
program in our area.. In the past this program ran alongside the playschool. A certified teacher is needed to
run this so they are trying to run it through the school system. Discussion surrounding gathering interest for
a pre-k program. Will need at least 15-20 children to run.
4. Volunteer Appreciation/Open House 2:15-3:00 -May 2 Recognition at Assembly/ followed up with Open
House/classroom visits? Feedback/Ideas/suggestions - Volunteers don't love the idea of an assembly
recognition. Appreciation can be expressed in small ways such as coffee and donuts on hot lunch days,
public recognition through the facebook pages, cards and expressions of thanks. A pancake breakfast was
suggested for outside of school hours. Volunteers would have a hard time not helping with the breakfast.
Whatever choice happens not all parent volunteers will be reached but still small acts of kindness are always
welcome.
5. Chromebook expiry list - about 10 that are expiring. A request has been made to the WRSD IT department
to order 20 touch screen chromebooks for the Kinder class. We don't know when they will arrive but
hopefully it is soon.
6. Bussing Questions - Questions were given surrounding the new corridor bussing routes and the transfer.
Some parents have issues with Prairie bus lines drivers and long pick up/drop off windows. See above
Trustee report for more info on discussion.
7. Hold and Secure notification policy - Priority was given to getting the info our asap. Facebook is the fastest
and the notification was sent that way. During the hold and secure the situation was given priority over
notifying parents. Email may be sent later as it takes longer to create and send. In the situation a timely
manner of notifying parents was used.
8. Facebook page - Discussion was had involving if the parents page should be separate from the school or
have school admin/teachers access. Some parents felt it needed to be a place for parents to be able to vent
and ask questions without the risk of teachers/ admin seeing. Other parents felt it was needed for questions
and info and that having admin/ teachers on the pages can help expedite parents getting answers. Some
negative comments have been made by parents in the past regarding school spaces and staff. Teacher and
admin already see if there are unkind comments via screenshots of discussion. If there are frustrations from
parents they can reach out to parent council or direct the issue to admin or higher at WRSD. Overall the
general consensus was that the page needs to be for school info / any questions parents may have
regarding school topics and not a place to vent frustrations. School admin and Staff are welcome to join the
page if they choose. Discussion about WRSD joining the page. - Parents felt that WRSD would not be a
benefit to the parents page as it is unlikely they would be able to solve issues/ answer questions on a social
media platform. Any questions or concerns can be emailed directly to the director of the department and
Brad Volkman our superintendent.
Meeting adjournment time - 8:55

Next meeting-May 11

January 19, 2023 School Council Charlotte Small

Location: Flex Room  https://meet.google.com/gxg-nfij-wws?hs=122&authuser=0

Time:  6:30

Attendance: Shelby Shortneck, Allison Casey, Kayleigh Rempel, Brittany Sands, Leah Casey, Lucy Hake, Cheryl Kalev, Dawn Sinclair, Janneke Steegink, Penny Lougheed, Brenda Hall, Brenda Lewis

Principal’s report: Door issues that are being looked at. Problems with being locked when they should be open. Visitor policy is in place for a reason and the school is trying to stick to it. Doors are clear window paneled. This is a concern for safety among parents and staff. . Parent council would like to write a letter to the division addressing concerns on windowed doors and the large windows with blinds that take a long time to close. 

Review Emergency Response Plan - See attached

Trustee’s report - Board Highlights - See attached 

Chair report - none at this time

Condor Hall report - See attached

Old Business:

1. School photographer - (tabled to Spring at Leah’s request)

New Business:  

1. PAT - days used to be able to be set by each school. Now they are set division wide. The new dates are now June 20th, June 22, June 23rd, June 26th, June 27th. The last PAT tests are on days that school has already ended. Unfortunate dates that were set by the province but hands are tied. If students do not take pats it affects the schools overall provincial score. It does not affect funding. 
2. Book Fair (March 21-23) - Staff wish list possibly. School will have days for parents to shop as well. 

Meeting adjournment time -7:31

Remaining meetings: March 16, May 11

November 9 Charlotte Small School Council Meeting

Location: Flex Room  https://meet.google.com/gxg-nfij-wws?hs=122&authuser=0

Time:  6:30

Attendance: Shelby Shortneck, Allison casey, Vanessa Bosovich, Dawn Sinclair, Brittany Sands, Taylor Liivam, Nancy Lublinkhof, Cherly Kalev, Penni Lougheed, Kayleigh Rempel, Lucy Hake

Approval of last meeting Minutes: All approved

Principal’s report: Mission and vision for Charlotte small. Update on the annual ed results. Assurance Survey was sent to parents last year and we discussed the results. Pat results are best in division, our results went up during the pandemic, the ed results explain the pat results in comparison to division and provincial. 

Trustee’s report - Board Highlights - October 18, 2022 (found on wrsd.ca website)

2023-2024 Draft Calendar

The Board of Trustees approved in principle the DRAFT 2023-2024 Calendar.  The calendar will be distributed for public feedback before receiving final approval at a future board meeting.

Policy Revision

The board approved the recommendations made by the policy committee for changes to 

Policy 10 - Policy Making

Accountability Reports

The Board heard the highlights from the 2021 -2022 Wellness Accountability Report,   FNMI Accountability Report and Personnel Accountability Report.

Enhanced Programming through Academies

The Board discussed at length the possibility of offering enhanced programs through the use of academies.  Other school divisions are offering unique programs that earn students external credentials for example, flight, hockey, or farming academies.  This will be discussed at our November 3 Umbrella School Council meeting.

Superintendent’s Report 

WRSD September 29, 2022 Enrollment, Prime Minister’s Awards for Teaching Excellence Certificate of Achievement, Honouring Spirit:  Indigenous Student Awards, National Day for Truth and Reconciliation, PowerSchool - Student Information System - Migration to hosted service, WRSD / Town of Drayton Valley Joint Meeting, Capital Project Update, Grade 2-4 Learning Disruption Grant. 

Deloitte Review - currently the board has asked for a review of WRSD operations - administration and more. Parents were not going to be involved but we have asked that there be some input from them included. A survey will be coming but not certain if it will be to the School Council groups or what form it will take. 

Have enjoyed being in schools - DT today for Remembrance Day and Caroline during a tournament. Great kids at both. Looking forward to bell season. 

Chair report - Umbrella council meeting minutes will be attached once finalized.

Teachers report:  Teacher appreciation supper was very welcome, Remembrance day ceremony  was fantastic with lots of student involvement. Halloween dance was super fun! Staff are excited for penny carnival. 

Condor Community Center Update - Condor Community Centre had a big Halloween bash - 200 participants at the kids portion of the night. Raised about $1000 from the whole night for the rink and ball diamonds. Great community support, sponsorship and turnout. Lots of awareness for the project now. Work bee at the rink - small but mighty and got lots done - basketball nets straightened, welding, removal of gates to be repaired and front portion of the skating building cleaned up. Received a quote and donation on materials for the rink - boards and paint. Home Hardware will be making the donation of 10% of the materials and charging $3500ish for the rest. We will need to store the materials in the back of the rink building so will need to have that cleaned out and the lock fixed on the door.  Project manager of the rink is Daryl Lougheed. We will have more workbees coming up as the weather allows. So there may not be a lot of notice but people are always welcome. No word on CFEP grant. CoOp beautification will be considered for next year. No word on Blue Cross Active Living grant. We do have sponsors that are willing to donate as soon as we can finalize our materials list which we should know now. 

Old Business:

1. Joe’s Social Media - post om Facebook and notify parents about program. May have more sign ups.

New Business:  

1. School Photographer - tabled to January
2. Charlotte Small Apparel - school will look at options. May ask for help from parent council with parent communication and forms. 
3. Report cards-Report cards will go directly to anyone with portal access electronically through the PowerSchool portal.   (November will be printed)

Remaining meetings:  January 19, March 16, May 11

Annual General Meeting School Council October 13

Location: Flex Room
6:30

1. Annual General Meeting School Council (On School Matters)
2. Condor School Parent Advisory Committee Meeting (the Fundraising Society)
Start time: 6:38
Attendance: Cheryl Kalev, Jackie Heide,Tracey Carson, Shelby Shortneck, Allison Casey, Brittany Sands, Kayleigh
Rempel, Dawn Sinclair, Janneke Steegink, Nancy Lublinkhof, Leah Casey, Brenda Lewis(Virtual), Tessa Rancier
(Virtual)

1. Approval of Last meeting minutes; Allison approved Dawn seconded
2. Principal’s Report building update wrong doors so they have temporary ones hoping the new ones arrived
before november break ...blinds supposed to come after NOvember 9...then will have lockdown drills...road
construction not to do with the school construction but it is having an impact on school building curbs will
hopefully happen during the november break if not may have to rearrange drop off for a couple days..
Professional development is working on assessing students' needs through standardized and non
standardized methods. Teachers also have personalized plans for what they would like to focus on. Red
Deer Polytechnic has approached to have practicum students attend which will hopefully help with a
substitute situation down the road. No current actual teachers, just observers. Budget is good, no changes
needed. 10% less for what we could buy but dollars stayed the same as last year.
3. Trustee’s report Penny was not here
4. Chair Report Umbrella school council meeting on November 3 at 7pm...virtual meeting anyone can attend
and can get division questions/answers
5. Teachers- Report- Tracey Carson Thank you for doing the turkeys for the turkey trot, The hot dogs were
great today..Grade 6 leadership for playground supervision with fanny packs for first aid kits and swipe cards
to allow kids in and out during recess... Mr. Smith taking 40ish students to a cross country race(ones who
were enthusiastic for running)
6. Old Business
7. New Business:
a. $500 school council engagement grant - see below
b. Joe(s) Social Media presentation- NOvember 17Th is only available date which is a parent council
meeting date. Open to community members as well. Digital footprint for kids and the effect it
has..Yes to kids for sure...can we use the $500 to invite parents for a pizza night for parents to try
to get more involvement. Try to offer childcare for the parent presentation. Make a note about the
importance of social media awareness when we tell people of the event. Try to have a small school
council meeting first and do a split parent council meeting on another day. Parent interviews on
November 8/9 so if all parent council books the same night we could meet one of those
nights..Wednesday tentative date November 9 for school council at 6:30 pm. Nancy motioned to
use the school council engagement grant for the joe social meeting to cover childcare costs and
supply supper. .Dawn seconds all in favor... Parent council after school council meeting on Nov.
9th.
c. MIlk Program- Brenda stated when done in Leslieville it was quite difficult to maintain correct
amounts. Takes away eating time for the grade 6.. Would need an adult to help count correct
numbers per tray. Not sure it's feasible from the schools point of view. Recycling issues pose a
challenge as well. Cost point questionable whether its profitable.. Potentially offer milk as a drink

option for hot lunch? Allison says it's very difficult to deal with the company. The staff's feeling is
that it's not a great idea for the time being.
d. Mindfulness-Jackie and Cheryl are doing the courses for this. Being aware of what is around you
and how it affects you inside.. Giving children strategies to understand what is happening in their
bodies and how to deal with them. MIndful breathing is one of the biggest things to work on. More
body awareness. Lessons with classrooms and letters will be sent home with the children for the
parents to make them aware of what it is and why they do it. Falls under the health and wellness
part of the curriculum. If any questions parents can contact Jackie.

October 13, 2022 at 6:30pm
November 9, 2022 at 6:30pm
January 19, 2023 at 6:30pm
March 16, 2023 at 6:30pm
May 11, 2023 at 6:30pm
Adjournment: 7:26 pm

Annual General Meeting School Council September 14, 2022

Location: Meeting start time:  6:36 pm

Format of meetings

1.  Introductions:
2. Annual General Meeting School Council (On School Matters) 
3. Condor School Parent Advisory Committee Meeting (the Fundraising Society)

Condor School Council Annual General Meeting

Goals: School Council is a group whose purpose is to advise the principal and the school board on matters relating to the school.  It functions to work together with the school to enhance student learning. The School Council is based on premises of  mutual understanding, relationships, trust and clear communication. 

Guiding Principles:

1. Concise, timely meetings with clear agenda
2. Agenda items submitted to the School Council chair or principal at least 24 hours prior to meeting time.
3. Chairperson ensures every person wishing to speak is given the opportunity; one person speaking at a time. 
4. Motions must be formally recorded with who made a motion, seconder and record of vote results
5. Notes can be anecdotal summary of discussion unless motion is made
6. Operating Procedures -

1. Approval of Last meeting Minutes:  Leah approves and Liz seconds.
2. Principal’s Report - First day of school went really well. Open house went well with lots of members of the community attending. Final finishes to the school could take up to 6 months. 

1. Trustee’s Report- 
2. Teacher’s Report - Teachers excited to see the new school come together. Lots of hard work from staff to get the school unpacked and ready for the first day.
3. Old Business: 

• Wheelchair accessible swing - quotes were $4000-$8000 however were not approved in Canada. Current approx price will be $18,000.00 for an approved swing. Insurance personnel is aware of the hopes to get a swing.

1. New Business: 
1. Separation of meeting times school council/parent council 
2. $500 school council engagement grant - tabled to Octobers meeting. Bring ideas on how to get parents interested and engaged in council.
3. Prairie bus line update: kindergarten and grade 1 can not get off bus alone unless parent or older child is there. 
4. November 4 - school council division meeting. All parents are welcome to attend - must register through division or parent council chair. 
5. Painting seacan - community center was given the go ahead to work on rink development and diamonds. Waiting on samples for paint to paint the seacan. School division won't pay for paying for seacan. 

1. Current Executive
1. Co-Chairperson- Shelby Shortneck, Tessa Rancier 
2. Secretary- Penni Loughheed
3. Communications Officer - Leah Casey
4. Events/ Volunteer Officer - Allison Casey
5. All Other Members have voting rights on all motions.  

2022 New Executive

Chair person -  Leah nominated Shelby Shortneck, Melissa seconds, all in favour - motion passed

Vice Chair - Leah nominated Tessa Rancier, Melissa seconds, all in favour - motion passed

Secretary - Shelby nominated Ashley Perepelkin, Kayleigh seconds, all in favour- motion passed

Communications officer - Shelby nominates Leah Casey, Kayleigh seconds, all in favor - motion passed

Events / Volunteer officer -  Sam nominates Allison Casey, ashley seconds, all in favor - motion passed

Setting the Year's Meeting Schedule 

(Last year:  October , November,January,March, May 

October 13, 2022 at 6:30pm

November 17, 2022 at 6:30pm

January 19, 2023 at 6:30pm

March 16, 2023 at 6:30pm

May 11, 2023 at 6:30pm

Adjournment:  7:36 pm